A bride and a groom are supposed to have a great time at their wedding. Along with the guests enjoying the event, it’s kind of the whole point. If you are looking to have your own wedding, you should get to focus on the fun parts! This includes picking your theme, inviting guests, and scrolling through wedding styles to see what you might like.
However, not everyone enjoys coordinating with others to prepare and plan their wedding. Managing people and organizing necessary rentals can be quite stressful. At Premier Sound & Lighting, we hope to assist you with that. In this guide, we will cover the essential rentals needed for a great wedding and explain why they are important.
What Type of Wedding Venue is Right for You?
The first factor that will influence your rental needs is whether you’ve booked an indoor or outdoor venue. Indoor venues are ideal for smaller guest lists and often provide tables and chairs. Plus, you won’t have to worry about weather disruptions, giving you peace of mind on your special day.
We’re not here to sway you one way or the other, as both indoor and outdoor venues have their unique advantages and drawbacks. Instead, we’ll help you determine what rentals you’ll need based on the type of venue you choose.
10 Indoor Wedding Venue Rentals to Know
Indoor venues often come with the advantage of existing infrastructure and amenities. With fewer worries about the weather conditions and better control of the sound environment, you can sometimes have a better speaker system. But there are still key rentals to consider to make your wedding shine. Here are just a few!
1. Custom Lighting
While indoor venues have basic lighting, custom lighting like uplighting, spotlights, or string lights can transform the space. You can also consider including photo booths for added fun! Having a place for everyone to take great photos can be a great asset while creating memories to show your future children what their grandparents looked like.
2. DJ/Sound System
Even with built-in systems, renting high-quality speakers and microphones ensures excellent audio. This should fall under the responsibility of the DJ, or whoever is to be your MC for the ceremony. We recommend having at least one wireless microphone, as usually there are large numbers of people who want to speak, and trailing a cord around to every single table can be time-consuming and cumbersome.
3. Projection Mapping
Use projectors to create stunning visuals on walls or ceilings, adding a unique touch to the venue. This can also be a great crowd-pleaser to have a projector playing a collage of baby photos of the bride and groom near the guest sign-in book. It can be a lovely conversation piece for the guests and can help them pass the time after the ceremony while they wait for you to arrive if you’re taking photos with the wedding party.
4. Furniture Rentals
Enhance the venue’s existing furniture with stylish options like lounge sets. This is a significant aspect, often overlooked until the last minute, as tables and chairs are typically seen as less important. And it can be surprising to see three or four large trucks arrive, requiring an entire crew to set up chairs for the ceremony and reception.
Don’t underestimate the planning involved in this area. Covering chairs and tables with drapery and chair sashes can transform a bland venue into a stunning one, adding a fantastic element to your wedding.
5. LED Dance Floors
Add an interactive element to your reception with an LED dance floor. These floors can be customized with various colors and patterns, creating a vibrant and dynamic atmosphere that encourages guests to hit the dance floor.
LED dance floors also provide excellent photo opportunities, ensuring your wedding pictures are unique and memorable. Additionally, they can be synchronized with music to enhance the overall entertainment experience.
6. Pipe and Draping
Transform the look of your venue with elegant draping and backdrops. Piping and draping can elevate the ambiance by adding layers of texture and color, creating a more intimate and luxurious atmosphere. This technique can also be used to hide unsightly areas, highlight focal points, and create stunning visual effects that will leave a lasting impression on your guests.
7. Stages
Create a designated area with a stage for the head table, speeches, or a live band. This can play a much bigger part in a larger wedding, becoming a focal point for guests to pay attention to.
8. Special Effects
Indoor venues can benefit from special effects like indoor sparklers, confetti cannons, or haze machines. All of these types of elements can create a memorable experience for guests and the wedding party, adding a touch of levity to the reception.
9. Custom Vinyl Dance Floor Wraps
Custom vinyl dance floor wraps can tie your wedding theme together and provide a striking visual centerpiece. They also make for fantastic photo opportunities, ensuring that your wedding is both memorable and uniquely yours. Consider personalizing the dance floor with your monogram, wedding date, or a unique design.
10. Decor
Enhance the venue with floral arrangements, centerpieces, and other decorative elements. The decor reflects the personal style of the bride and groom, so be sure to give it special attention.
10 Outdoor Wedding Venue Rentals
An outdoor venue can be beautiful, offering easy lighting with natural beauty. However, it will require more structural rentals to create your aisle to walk down, seating for your attendees, and tables and chairs for all the guests. Here are the ten major points you may need for an outdoor wedding!
1. An Arch or Structure
This serves as the focal point for your ceremony and the backdrop for many of your photos and can serve as a ceremonial piece for your wedding.
2. Tents
Tents are essential for protecting guests from the elements, whether it’s intense sun or unexpected rain. This can also help provide blocking from the wind as the temperature changes when the sun goes down.
3. Tables and Chairs
Ensure all your guests have comfortable seating for the ceremony and reception. Consider adding cushions or chair covers to enhance comfort and style.
4. DJ/Sound System
Ensure everyone can hear the vows, speeches, and music clearly. This is very similar to the indoor venue, and we recommend that you still have at least one wireless microphone so that it can be passed around to the guests.
5. Dance Floor
Create a designated space for dancing! This is especially important on uneven outdoor surfaces, where a level and stable area ensures safety and comfort for all guests.
6. Lighting
String lights, lanterns, and other outdoor lighting can enhance the ambiance once the sun sets and create a particular warm mood.
7. Restrooms
Portable restrooms might be necessary if the venue doesn’t have sufficient facilities. Be sure to look into local options that can help!
8. Heating or Cooling Systems
Depending on the season, you may need fans, heaters, or even portable AC units in the tent.
9. Decor
From floral arrangements to aisle runners, outdoor venues need a bit more décor to create a cohesive look.
10. Special Effects
Lastly, consider adding elements like fog machines, confetti cannons, or sparklers to create memorable moments. Like with indoor venues, these effects will add an element of silliness and levity to your wedding.
Premier Sound & Lighting Can Help
Whether you choose an indoor or outdoor venue, the right rentals can make all the difference in creating a memorable wedding. With these top wedding rentals, your Dallas wedding is sure to be a spectacular event that you and your guests will never forget.
From custom lighting to interactive dance floors, these elements will add a touch of magic to your special day. Partnering with Premier Sound & Lighting, a professional event planning company, will ensure everything goes smoothly.
Ready to make your Dallas wedding shine? Contact us today to start planning the wedding of your dreams!
